Accounting bookkeeping services
Need clear books for management and legal compliance? Our accounting bookkeeping service provides professional solutions to help your business save time, reduce costs and have accurate data for financial reporting. Contact us now for a free consultation and receive a quote suitable for your company size.
Introduction to accounting bookkeeping services
Accounting books are a system of documents that record all economic and financial activities of an enterprise: revenue, expenditure, debts, inventory, fixed assets... Having accurate books not only serves internal management but also serves as a legal basis for tax settlement and reporting to authorities.
The 2015 Accounting Law stipulates that all businesses must open and keep accounting books according to the prescribed regime. Therefore, businesses need complete books to comply with regulations and avoid the risk of being punished.
Many small businesses, startups or newly established companies often lack specialized accounting staff. In that case, using accounting bookkeeping services is a practical solution: businesses save on recruitment costs, have transparent data and receive timely support when it comes to taxes or audits.
Legal basis
- Accounting Law 2015 – stipulates that enterprises must open, record full accounting books and store documents and records as prescribed.
- Circular 200/2014/TT-BTC and Circular 133/2016/TT-BTC – guiding the accounting regime for large enterprises (Circular 200) and small and medium enterprises (Circular 133). Enterprises need to apply the correct book forms and accounting methods appropriate to the scale of operation.
- The 2019 Tax Administration Law and guiding documents on tax declaration and payment clearly define the obligation to declare, submit and store documents when settling.
Only units with sufficient conditions and a license to practice accounting services are allowed to establish and confirm accounting books for businesses according to regulations; businesses need to check when using the service.
Summary table (for reference):
Document | Content | Impact on business |
Accounting Law 2015 | Regulations on opening, recording and storing accounting books | Businesses must have books; need to prepare complete documents and records. |
TT200/TT133 | Instructions on accounting regime according to enterprise model | Choose the appropriate book form and accounting method |
Law on Tax Administration 2019 | Regulations on declaration, submission and storage of tax records | Direct impact on settlement; easy to incur penalties if not complied with |
The role of accounting books
- Accounting books are a tool to record and store all economic and financial events of a business: revenue, expenses, debts, inventory, cash, bank deposits, fixed assets, etc. These figures are the foundation for the board of directors to make effective management decisions.
- Books are the basis for preparing financial reports and tax declarations: balance sheet, business performance report, cash flow report, etc. Correct and complete accounting helps the report to honestly reflect the financial situation of the enterprise.
- Books help management track cash flow, expenses, and profits by department, project, or business unit — helping businesses plan budgets, adjust prices, or cut costs when needed.
- Books are also mandatory documents when tax authorities, auditors or partners conduct inspections; standard books help reduce the risk of violating regulations and protect the interests of businesses.
Specific work in accounting bookkeeping services
- Collect and classify accounting documents: sales invoices, purchase invoices, receipts, contracts, bank documents.
- Check the validity and legality of invoices and documents (form, signature, tax code, date), detect invalid invoices for timely handling.
- Accounting for arising transactions into accounting software according to the regime (TT133/TT200): entering documents, allocating costs, calculating depreciation of fixed assets, allocating unfinished works.
- Prepare detailed books and general books (cash fund, bank, receivables/payables, warehouse) according to prescribed forms, store original records.
- Reconcile data between books, reports and with banks, customers, and suppliers to ensure no errors arise.
- Prepare data for financial reports and tax declarations: prepare annual financial statements, corporate income tax finalization, VAT reports, quarterly/annual provisional reports.
Real-life example (mini-case):
A trading company hired a bookkeeping service: previously, customer debts were not reconciled regularly, leading to loss of collection. After using the service, the company has a detailed debt table, monthly reconciliation process — reducing bad debts and improving cash flow.
Checklist businesses need to prepare when using the service:
Invoices, purchase/sales documents by month/quarter.
Payroll, labor contract (if any).
Current books (if any), sales contract, property lease contract.
Bank statements, receipts/payments, inventory lists.
Service provision process
01. Receiving documents from businesses
Receiving hard copies or scanned files, creating document entry forms, recording customer information and special requests (if any). Receiving is done by appointment or through the online delivery system to save time for both parties.
02. Classify – check – standardize
Classify documents by type (VAT invoices, receipts/payments, contracts), check validity (tax code, date, signature), and standardize information before entering data. This step helps reduce errors when recording in accounting books.
03. Data entry and accounting on accounting software
Enter documents into appropriate software (MISA, Fast, Bravo...), allocate costs, calculate depreciation of fixed assets and make adjustment entries according to regulations (apply Circular 133/TT200 depending on the enterprise).
04. Establish detailed books and general books according to regulations
Cash book, bank book, debt book, warehouse book... These books are established on software and periodically produce summary reports for businesses to monitor.
05. Reconcile data with banks, tax authorities, customers and suppliers
Check the consistency between bank statements and books, reconcile debts according to contracts, handle differences to avoid problems when settling taxes.
06. Hand over accounting reports to businesses
Deliver monthly/quarterly/yearly summary reports, with data files, instructions for storing original records and recommendations for cost and cash flow management.
Benefits of using accounting bookkeeping services
- Compliance with the law : proper records reduce the risk of being fined when tax authorities inspect.
- Compliance with the law : proper records reduce the risk of being fined when tax authorities inspect.
- Cost savings : Compared to maintaining a full-time in-house accounting team, using the service helps businesses reduce salary costs, training and ancillary costs — helping businesses save money.
- Transparent data : standardized reports, clear data help management track cash flow, debt and analyze costs effectively.
- Peace of mind when settling taxes : neat books, complete documents, reducing the risk of being charged or fined; support services for explanation when requested by tax authorities.
Quick Comparison Table (Reference): Outsourcing and Internal Accounting
Criteria | Service accounting | Full-time accountant |
Expense | Lower total cost of salary + social insurance + training | High fixed costs, fluctuating with wages |
Compliance risk | Reduced through expertise and standard processes | Depends on individual ability, prone to errors |
Flexibility | Easily adjusts to workload | Difficult to change quickly when volume fluctuates |
Support for inspection/testing | Professional support available when needed | Must be internally organized, may lack specialized expertise |
Note when using the service:
businesses need to provide original documents and records as requested and coordinate with the service provider to ensure timely and accurate records.
Risks & penalties if businesses do not keep accounting books
According to current regulations (e.g. Decree 41/2018/ND-CP, amended by Decree 102/2021/ND-CP), enterprises violating accounting obligations may be subject to administrative penalties. Below are some common cases and reference penalties (enterprises need to check the original document to compare each Article and Clause):
Not opening accounting books as prescribed → may be fined (reference level 20 – 30 million VND).
Failure to record fully or omit accounting transactions → may result in a fine (reference 10 – 20 million VND) and may be required to correct or supplement the books.
Books with incorrect format or incorrect accounting regime → fine from 5 to 10 million VND; in addition, there may be risks when settling taxes, being subject to additional collection or handling.
Note:
The above fines are for reference only according to the above document — businesses should check the specific Article/Clause in the Decree to understand the exact legal basis and current fines. In addition to fines, the actual consequences may be more serious: tax arrears, late tax refunds, reputational damage with partners and legal risks when inspected by competent authorities.
Real life example
Case study: A small business failed to keep adequate records of purchases; when the tax authorities inspected the business, it was charged and fined, resulting in a significant loss of money and time spent on explaining. This case shows that maintaining accounting records from the beginning can help avoid similar problems.
The role of internal accounting in client businesses
Even if using bookkeeping services, businesses still need an internal accounting department or staff to coordinate to ensure complete and timely information. The main roles of internal accounting include:
Provide documents, invoices and contracts promptly to service providers.
Coordinate cash management, debt reconciliation, inventory checks when needed.
Keep original records at the enterprise, ready to present when requested by tax or audit authorities.
Close cooperation between accounting services and internal accounting helps to keep books transparent, report promptly and minimize issues related to legal and tax compliance.
Service price list (for reference)
Below is a reference price list to help businesses visualize the cost of using accounting bookkeeping services. The actual price will depend on the volume of documents, type of business (with fixed assets, import-export transactions, complex payroll…), requirements for financial reporting and support when tax authorities inspect. Please contact us to receive an exact quote according to your company’s profile.
Service packages | Document number | Job Description | Reference price | Note |
Small package | under 50 | Receiving and classifying documents, basic data entry, monthly summary reports | 2,000,000 – 4,000,000 | Suitable for micro/SME, no complex fixed assets |
Medium package | 50 – 150 | Data entry, debt reconciliation, quarterly/monthly tax reporting, basic financial statement support | 4,000,000 – 9,000,000 | Suitable for medium-sized commercial/service businesses |
Large package | over 150 | Fully manage books, prepare financial statements, complete audit records, support tax inspection/examination | 10,000,000 – 25,000,000+ | Suitable for companies with many operations, fixed assets, and labor. |
Price calculation note:
The above price is for reference only. When providing an official quote, the service provider will consider: VAT invoice number, payment document number, whether there is a payroll or not, whether there are fixed assets/project cost allocation, financial reporting requirements according to TT133 or TT200 standards, and request support when the tax authority inspects.
Offer & Terms:
Contact for a free quote within 24 hours; negotiable for long-term contracts. Most service providers require a service contract, stipulating file delivery conditions, payment terms, and data security commitments.
Service Commitment
- Keep books in accordance with legal regulations and applicable regimes (TT133/TT200).
- Professional accounting team, experienced in handling business operations for companies, clearly understands the operations and requirements of tax authorities.
- Accurate, transparent and secure data: apply data security processes, regular backups and sign a confidentiality agreement (NDA) with customers.
- Support businesses during tax inspections and audits: prepare documents, explain data and accompany during the inspection process according to contract requirements.
If your company needs a detailed price list based on actual documents (number of documents, type of business, software used), please provide contact information so we can survey and send a quote within 24 hours.
Conclusion
In summary, bookkeeping services bring three practical benefits to businesses: complying with the law, helping businesses save costs compared to maintaining an internal team, and providing transparent data for financial management and faster decision making. When using professional services, businesses can feel more secure when settling taxes and facing inspections from authorities.
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FAQ – Frequently Asked Questions
Yes. The 2015 Accounting Law stipulates that all enterprises must open and keep accounting books; when using the service, enterprises are still responsible for storing original records according to regulations.
Penalties refer to the Decree: from administrative fines to requests to correct books; for example, cases of not opening books or missing records may be subject to fines and additional collection when settling taxes. Enterprises should check the specific Article/Clause in the document to know the current penalty level.
Usually yes. Accounting books are the basis for preparing financial statements; many service packages include preparing annual financial statements and assisting in preparing audit documents if requested by the client.
Usually based on the number of documents, complexity of the business (with fixed assets, many allowances, inventories…), financial reporting requirements according to Circular 133/TT200 and the level of support when the tax authority inspects. See the reference price list in the previous section or contact us for a detailed quote.
Yes. Internal accountants still need to coordinate the provision of documents, maintain original records and perform some administrative tasks as agreed. The cooperation between the service and internal accountants helps to keep the books accurate and timely.
Many providers now support scanning file delivery, online accounting software and remote working. However, businesses should still keep original documents as required to present when requested by tax authorities.
Businesses can choose a small starter package, then upgrade as the volume of documents increases. When using the service, the provider will advise on a suitable package to help businesses save costs and avoid compliance risks.
Many suppliers offer assistance in tax audits, tax refund preparation, or collection assistance as agreed in the contract. Please clarify the scope of assistance when requesting a quote.
If you have any further questions or would like a detailed quote based on your business profile, please contact us — we are here to help your business comply with the law, reduce costs, and maintain clear records for management and financial reporting.