Company formation services in Quang Ninh Province

Are you planning to start a business but overwhelmed by the numerous procedures? PMH offers a comprehensive, reliable, and fast company formation service – helping your business complete legal procedures, prepare and submit documents, and receive licenses in the shortest time possible so you can start operating immediately.

1. Introduction to company formation services in Quang Ninh province

Establishing a company is a crucial step in turning an idea into a running business. However, procedures such as searching for a company name, choosing a business type, determining industry codes, and preparing documents often take time and are prone to errors. If you lack experience, doing it yourself can be lengthy and lead to legal risks.

With years of experience in business services, Phu My Hung Tax Accounting Co., Ltd. (PMH) provides comprehensive company formation services for individuals, shareholder groups, and investors—including FDI cases. We offer full support: advising on the appropriate company type, searching for company names, drafting documents, submitting applications to the Department of Planning and Investment, receiving the Business Registration Certificate, and completing post-registration procedures such as seal engraving, digital signature registration, and initial tax filing.

2. By choosing PMH’s company formation services, you receive practical benefits:

Save time: PMH handles the entire process for you — from preparing documents to submitting and receiving permits, significantly reducing the time compared to doing it yourself. If you want to save time and focus on your business, choosing a comprehensive service is a sensible option.
Legal compliance guaranteed: Documents are prepared and checked according to current regulations, reducing the risk of rejection due to incorrect names, incorrect industry codes, or missing documents. If there are any changes in the law related to business registration, PMH will update and notify you promptly.
Professional consulting: We advise on the choice of business type (single-member LLC, multi-member LLC, joint-stock company, FDI, etc.), optimizing capital structure and benefits among members to avoid risks in future operations.
Comprehensive support: PMH’s service package includes company name lookup, document preparation, application submission, license issuance, seal engraving, seal design publication, digital signature registration, and initial tax filing support — you only need to prepare the documents according to the checklist, PMH will take care of the rest. This company formation service is suitable for businesses that want to shorten the process and have peace of mind regarding legal matters.
Transparent pricing: PMH provides clear pricing based on service packages, distinguishing between government fees and service fees. Before starting, you will receive a detailed service contract, avoiding any unexpected costs.

Want free consultation or a checklist of essential documents before submitting your application? Contact PMH for detailed advice — we help you save time and reduce risks when starting your business.

3. Documents required to establish a company

Certified copies of the ID card/Citizen Identity Card/Passport of the members/shareholders (still valid). If submitting electronically, PMH will guide you on how to scan the documents in color with signatures and have them notarized as required; if submitting paper documents, please bring the originals for verification if needed.
Information about the company to be established (please prepare accurately to avoid corrections after submission):
Company name: The name must include the type of company + a unique name (e.g., “ABC Vietnam Co., Ltd.”). Before registering, please check the name to avoid duplicates or similarities — PMH assists with searches to reduce the risk of your application being rejected.
Head office address: Please clearly state the address and prepare supporting documents (lease agreement, property title). If using a residential address, please check local regulations and the possibility that the bank may require additional documents when opening an account.
Business Activities: List the main and sub-business activities, along with their corresponding industry codes. Using the correct industry codes as required ensures a smooth application process and avoids the need for further information after submission.
Charter capital: Clearly state the projected charter capital and the capital contribution ratio among members. Most industries do not require a minimum capital, but some have statutory capital requirements — PMH will advise on the appropriate capital level and specify the capital contribution schedule in the charter if necessary.
Legal representative: Clearly state full name, identification number, and position. If the legal representative is a foreigner, proof of residence or work permit (if required by law) must be provided.
For FDI enterprises: prepare financial capacity documents (financial statements, capital contribution commitment), investment documents (Investment Registration Certificate or approval of investment policy), lease contract/lease agreement, and other documents related to the foreign investor.

PMH will provide detailed guidance for each specific FDI application.

Type of document	Performed by	Note
Notarized copy of ID card/Citizen Identification Card/Passport	Members/Shareholders	Notarization within 6 months; in the case of foreigners using passports, PMH will provide guidance on valid notarization.
Documents proving the registered address (lease agreement or ownership certificate)	Customer/PMH support in preparation	If using a residence as collateral, check local regulations and prepare additional documents when opening a bank account.
List of occupations + occupation codes	Customer/PMH support for inquiries	Clearly state the main and sub-majors; PMH will assist in cross-referencing the major codes with current regulations.
Authorization document (if applicable)	Client	Authorize PMH to handle the procedure if you cannot submit it in person (please include a notarized copy of your ID card/citizen identification card).
FDI documents (if any)	Investors/PMH support in preparation	Financial capacity documents, investment licenses, related contracts — PMH provides consultation on a case-by-case basis.

Additional note: Before submitting your company registration application, you should prepare notarized copies of important documents and keep the originals for verification. PMH provides a detailed checklist (available for free download) and assists in checking your application before submission to reduce the risk of rejection.

4. Important considerations regarding business sectors when establishing a company.

Choosing the right business lines:

Before registering, you should clearly define your primary and secondary business lines—as this affects the type of company, capital structure, tax responsibilities, and future expansion potential. Choosing the right business lines from the start makes it easier to obtain specialized licenses when needed and avoids having to amend the charter multiple times—which is often time-consuming and costly.

Look up industry codes (important):

When completing your application, you need to compare the industry codes with the current regulations (e.g., retail industry code, accounting services industry code, construction industry code). Refer to the guidance document from the competent authority to correctly enter the industry code when submitting your application — a common mistake is entering the wrong industry code, leading to the application being rejected. PMH assists in looking up the correct industry code and advises on industries related to your actual business activities.

Check industry regulations and sub-licenses:

Some industries (e.g., real estate, education, healthcare, finance) have requirements for registered capital, professional certifications, or specialized licenses. Before submitting your company registration application to the registration authority, check the relevant legal regulations — PMH will analyze the requirements, point out any additional procedures, and help you prepare the necessary sub-license applications.

Consultation from PMH:

Based on our experience handling numerous applications, PMH assists you in looking up industry codes, analyzing the applicable legal conditions for each industry, and advising on how to include your industry in your Charter to optimize your rights and minimize the risk of your application being rejected. If your industry requires specialized licenses, we will provide detailed guidance on the relevant procedures and estimate the processing time.

Occupation (example)	Requirements / Conditions (for reference)	Notes / Actions
Real estate business	Registered capital, proof of financial capacity, and specialized licenses may be required if necessary.	Contact PMH to look up the exact industry code and check capital/license requirements before submitting your application.
Education and training	Requires professional certification, standard facilities; must obtain sub-licenses.	PMH helps identify the necessary permits and assists in preparing the application documents for those permits.

Legal Note: Regulations and legal documents may be updated. Before finalizing your business registration application with the registration authority, you should consult the original documents from the relevant government agency or contact PMH for advice on current regulations.

5. Company formation process in PMH

Step 1 — Consultation & Business Type Selection:

PMH will discuss with you to analyze your business objectives and propose a suitable business type (Single-member LLC, Multi-member LLC, Joint Stock Company, FDI, etc.). Consultation includes: capital structure, rights and responsibilities of members, industry selection, and legal considerations related to the charter. Initial consultation time: 1-2 sessions (online or in-person). Receive a free document preparation checklist during the consultation.

Step 2 — Drafting & Preparing Legal Documents:

PMH prepares all required documents: draft charter, list of members/shareholders, power of attorney (if any), and prepares notarized copies of personal documents. Clients receive a detailed checklist with instructions for scanning/notarizing. Average preparation time: 1–2 days (depending on the documents).

Step 3 — Checking & Submitting the Application (Online or In-Person):

PMH carefully checks the application before submission to minimize risks: verifying the company name, industry code, validity of documents, electronically submitted files, and digital signatures (if submitting online). After completion, PMH will submit the application to the Department of Planning and Investment on your behalf or guide you through the in-person submission process. Common errors when submitting company registration applications include: duplicate/too similar names, incorrect industry code, and missing notarized documents — PMH provides timely support to avoid rejection of the application.

Step 4 — Assessment & Receipt of Business Registration Certificate:

After submission, the application will be assessed by the receiving agency. If the application is valid, you will receive the Business Registration Certificate. PMH will notify you immediately when the results are available and assist you in verifying the accuracy of the information on the certificate to detect any errors promptly. Estimated assessment time: usually 3-5 working days (depending on the Department and season). For FDI applications or those in conditional business sectors, the time may be longer due to the need for specialized opinions/approvals.

Step 5 — Engraving, Announcing the Seal Design & Registering Information:

Immediately after receiving the Certificate, PMH will engrave the seal for the business and announce the seal design according to regulations (if applicable). We assist in registering the seal design on the national information portal, storing the seal design records, and guiding you through the steps of announcing business information. Estimated time: 1–2 days.

Step 6 — Initial Tax Procedures & Post-Establishment Support:

PMH assists in opening a corporate bank account and notifying the account (if needed), registering a digital signature for electronic tax filing, registering and issuing electronic invoices, and guiding the initial business license tax declaration. If needed, PMH continues to provide comprehensive accounting and tax services for periodic tax filing and bookkeeping management. The time required for initial procedures is 1–3 days, depending on the requirements of the bank and digital signature provider.

Process and timeline summary (for reference)

Stage	Estimated time	Main job
Document preparation & consultation	1–2 days	Consulting on business type, searching for names, drafting regulations, and creating a document checklist.
Application submission and evaluation	3–5 days (depending on the department)	Submit online/in person, process additional requests.
Engraving and publication	1–2 days	Engraving seals, publishing seal designs, and registering information.
Initial tax procedures	1–3 days	Open an account, register for a digital signature, and issue electronic invoices.

Special Note (FDI & Conditional Industries): For FDI cases or industries requiring specialized licenses (real estate, healthcare, education, financial services, etc.), the supplementary process may be lengthy due to the need for consultations, approvals, or professional licenses. PMH will evaluate the application, list the necessary documents, and estimate the specific processing time for each case.

Suggestions to help shorten processing time: Prepare all necessary documents according to the PMH checklist before submission, look up the company name and industry code beforehand, authorize PMH to submit the application electronically if you cannot submit it in person; PMH will carefully check the documents before submission to minimize the chance of rejection. If you need expedited processing, you can request a priority service package (contact us for details and guaranteed timeframe).

Common mistakes when submitting applications (and how to avoid them):

Company names that are identical or very similar — check the name before deciding.
Incorrect major code entered — PMH assists in looking up and verifying the major code before submitting the application.
Missing notarized documents — prepare notarized copies according to the checklist and keep the originals for verification.

PMH handles the process professionally, transparently, and comprehensively — from consultation, document preparation, application submission, to completing procedures after receiving the Business Registration Certificate. If you want to get started right away, contact us for specific advice and a comprehensive quote tailored to your business needs.

6. Service completion time

Document preparation: This stage typically takes about 1–2 days—including collecting notarized copies of ID cards/passports, verifying the registered office address (lease agreement or ownership documents if applicable), a list of business activities, and drafting the charter. If you prepare all the necessary documents according to the PMH checklist, the process will be faster and avoid additional paperwork.
Assessment and Licensing: After submitting the application to the Department of Planning and Investment (online or in person), the assessment time is usually 3–5 working days for valid applications. This time depends on the submission method (electronic submissions are usually faster) and the processing volume of the agency. For applications related to FDI or conditional business sectors, the assessment may take longer due to the need for opinions or specialized licenses.
Seal engraving & information publication: Immediately after receiving the Business Registration Certificate, PMH proceeds with engraving the seal and publishing the seal design (if requested by the client). The timeframe for this step is usually 1–2 days.
➡️ Estimated total time: approximately 5–7 business days (assuming valid documents and no additional requirements). This is a reference timeframe for a typical company formation process.

Why might the processing time vary?

Some common reasons include: incomplete or incorrect documentation requiring additional information; conditional business sectors or FDI applications requiring specialized permits; and a high volume of applications during peak seasons. In these cases, processing times may be longer than estimated.

How to shorten the processing time: To save time and avoid multiple trips, you should prepare a complete application according to the PMH checklist, look up the company name and industry code before submitting, and if possible, authorize PMH to submit the application electronically. PMH always carefully checks applications before submission to reduce the rejection rate. If you need urgent processing, you can request a priority service package — contact us for committed timeframes and costs.

Days 1–2	Prepare the necessary documents and sign the authorization letter (if required).
Days 3–7	Submit your application and wait for review (3–5 days depending on the department).
September 7-9	Engraving the seal, publishing the seal design, and completing the initial tax procedures.

If you would like PMH to review your documents free of charge before submission, or to schedule a consultation to shorten processing time, please contact us — we will assist you quickly and save you time in the business establishment process.

7. Tasks to be performed after establishing a company in Quang Ninh province

After PMH completes the procedures and you receive the Business Registration Certificate, there are still some important steps to take for the business to officially start operating. Below is a checklist with timelines, clearly noting who is responsible (PMH or you) and the necessary documents to prepare.

During the first 7 days (suggested):

Opening a bank account for your company (You/PMH support): Preparation: Business registration certificate (copy), ID card/Citizen Identification Card/Passport of the representative, capital contribution record (if needed), appointment decision (if any), office lease agreement (if required by the bank). Note: The account name must match the name on the Business Registration Certificate. PMH offers support packages for opening accounts, scheduling appointments, and notifying relevant authorities if needed.
Digital signature registration (PMH provides consulting support): Digital signatures are needed for electronic tax filing and signing tax submission files. Issuance usually takes 1-2 days when all documents are complete. PMH advises on reputable providers and assists with registration and software installation.
Registering and issuing electronic invoices (You/PMH support): Choose an electronic invoice provider compatible with your accounting software; prepare invoice templates and issue them according to regulations. PMH will assist in advising on providers and checking accounting software configurations to avoid errors when creating invoices.
Business license fee declaration and payment (PMH support): Businesses must declare and pay the business license fee according to the rate applicable to the year of establishment; PMH can prepare the declaration and submit it electronically if you request it.

Over the next 30 days (suggestion):

Complete invoice registration & invoice issuance test (You/PMH): Test the issuance of a trial invoice to ensure data compatibility with the accounting system.
Prepare accounting documents and system (You or hire an accounting service): Decide whether to hire an accounting service or organize your own internal accounting system. PMH provides comprehensive accounting and tax services including bookkeeping, tax reporting, and financial reporting; suitable for small and medium-sized enterprises looking to save costs and reduce risks.

Within 60–90 days (suggested):

Complete accounting records, prepare periodic tax reports (VAT, corporate income tax, personal income tax), and evaluate the operation of the accounting system. If you hire our services, PMH will deliver the process, documents, and sample reports for your review within 60–90 days.

Accounting options: hire or in-house?

Hiring accounting services (Advantages): Saves on personnel costs, provides in-depth expertise, suitable for newly established businesses. PMH offers a comprehensive accounting and tax service package: bookkeeping, tax filing, financial statement preparation, and regular tax consulting. (Suggestion: a 3-month package is recommended to help you establish your processes; contact us for a quote and special offers).
Organizing your own accounting department (Advantages/Disadvantages): More proactive but requires investment in software, recruitment, and training; suitable when the business has many transactions and needs tight internal control.

Quick list of documents to prepare when opening a bank account.

Business registration certificate (copy).
Representative’s ID card/Citizen Identification Card/Passport (original for verification).
Lease agreement for the office premises or proof of address (if required by the bank).
Minutes of capital contribution, appointment decision (if any).

Want something simpler? PMH offers post-establishment support packages: opening a bank account, registering for a digital signature, issuing electronic invoices, and a comprehensive accounting and tax package so you can focus on your business. Contact us to receive a 3-month free consultation offer.

8. Frequently Asked Questions (FAQ)

10.1. What is the minimum capital required to establish a company?

Most business sectors do not require a minimum capital investment for registration — you only need to declare a registered capital appropriate to the scale of your operations. However, some sectors (e.g., real estate, healthcare services, banking, insurance) require statutory capital or proof of financial capacity. PMH will advise on a reasonable capital level and guide you in declaring your registered capital, helping you avoid adjustments after registration.

10.2. Is it mandatory to deposit registered capital immediately upon establishment?

It is not mandatory to contribute 100% of the charter capital immediately upon registration (except in cases where specialized laws stipulate otherwise). The company’s charter should clearly state the capital contribution schedule, percentage, and form of contribution. Note: in some situations, such as obtaining bank loans or specialized licenses, you may need to demonstrate financial capacity with actual documentation.

10.3. Can a home address be used as the company’s registered office?

Yes — in many cases you can register your home address as your registered office address if the location is not in a restricted area (communal housing, social housing, etc.) and complies with local regulations. Some banks or partners may require proof of address (lease agreement, ownership confirmation), so check its availability before using your home address. PMH assists in checking address eligibility according to the regulations of each district/county.

10.4. How to avoid having the same company name as another company?

Before submitting your application, perform a company name search on the national business registration system. The name should include the type of business + a unique name, avoiding names that are too similar to those already registered. PMH provides a free name search service and suggests alternative name options to increase the chances of first-time approval.

10.5. What is the approximate total cost?

Costs depend on the type of company and the scope of services you choose (basic, standard, or full package). These include government fees and PMH service fees. For an accurate cost estimate for your specific case, contact PMH for a detailed quote within 24 hours (after providing basic documentation).

10.6. How do FDI procedures differ from regular procedures?

FDI applications are often more complex: they require documents proving the investor’s financial capacity, investment license applications (or approval documents), and documents related to the foreign investor. Processing times can also be longer due to the need for consultations with specialized agencies. PMH has experience handling FDI applications and will provide detailed advice tailored to each case.

10.7. Can I receive advice or have my documents reviewed before submitting them?

Yes. PMH offers free initial consultations and pre-submission document review to reduce the risk of rejection. If you wish, send your documents via email or schedule an appointment/online review for a detailed assessment by a PMH specialist.

10.8. What if my question isn’t in the FAQ?

Call our hotline/Zalo or send an email to PMH — our consulting team will respond within 24–48 business hours. If you wish, PMH can schedule a free consultation to answer your specific business procedure questions.

Need more questions? Contact PMH for quick and accurate support.

10.11. Conclusion & Service Contact

Company formation is a crucial first step—requiring accurate documentation, legal knowledge, and a clear process. Choosing the right company formation service provider will save you time, reduce legal risks, and allow you to focus on business development. PMH is committed to providing fast, safe, and cost-effective solutions, supporting you from company type consultation and document preparation to filing and post-registration procedures.

11. Suggested service packages (for reference)

Category	Include	Notes / Reference Price
Basic Package	Look up the name, prepare and submit the application, and receive the Business Registration Certificate.	Suitable for businesses that want to handle post-production themselves. (Price: quoted based on actual work)
Standard Package	Basic Package includes: seal engraving, seal design publication, bank account opening consultation, and digital signature registration support.	Suitable for businesses looking for rapid deployment. (Price: quoted per package)
All-inclusive Package	All services are provided until the business is operational: electronic invoice registration, initial tax filing, and a 3-month accounting and tax package.	Suitable for clients requiring comprehensive services. (Price: details will be provided after a site survey)

PMH also provides accompanying services: legal consulting, regular accounting and tax services, support for changes to charter, capital increase, change of business sector, etc. All service packages are described in detail in the contract and quoted transparently before starting. Below is an example of a client who was satisfied with our services:

“PMH provided full support from A to Z, helping our company complete the procedures in 5 days — professional and enthusiastic.” — Client: XYZ Co., Ltd.

Contact us & get advice

Do you need specific advice for your case (FDI, regulated industries, opening multiple branches, or want a complete company formation service package)? Contact PMH for quick and free support. We will assess your application, provide a roadmap, and give you a transparent price quote.

Hotline / Zalo: 0971112118
Email: Phumyhungconsulting@gmail.com

Quoc Dat — PMH