Accounting bookkeeping services in Hai Phong City

Need clear accounting records for management, reporting, and legal compliance? Our accounting services in Ho Chi Minh City provide professional solutions to help your business:

Save time on bookkeeping and reduce operating costs;

Ensure accurate data for preparing financial statements and submitting tax returns on time;

Providing clear and transparent information helps management make quick decisions.

Contact us now for a free consultation, profile review, and a quote tailored to your company’s size (online or in-office review available).

1. Introduction to bookkeeping services in Hai Phong City

Accounting records are a system for recording all economic and financial activities of a business: revenue, expenses, accounts payable, inventory, fixed assets, etc. This information not only serves internal management but also forms the basis for preparing financial statements and dealing with tax authorities.
According to the 2015 Accounting Law, all businesses must open and maintain accounting records in accordance with regulations — therefore, maintaining complete accounting records helps businesses avoid legal risks and penalties related to tax declaration and reporting.
Many small businesses, startups, or newly established companies lack qualified accounting personnel. Full-service accounting is a practical solution: businesses save on recruitment costs, maintain transparent accounting records, and receive timely support when tax or audit requirements arise.

In Ho Chi Minh City, our bookkeeping services offer flexible packages to suit a wide range of business types—from micro-enterprises and SMEs to large corporations with diverse operations. Read on to learn more about the work involved, the process, and the benefits of using our comprehensive service package.

2. Legal basis

The Accounting Law of 2015 mandates that all businesses must open, maintain accounting books, and store supporting documents within the legally prescribed timeframe. Compliance with this law is fundamental to preparing accurate financial reports and avoiding risks during tax audits.
Circular 200/2014/TT-BTC and Circular 133/2016/TT-BTC provide guidance on accounting regulations applicable to different types of businesses (Circular 200 for large enterprises; Circular 133 for small and medium-sized enterprises). These regulations define the appropriate ledger formats, accounting methods, and financial statement preparation procedures based on the scale of operations.
The 2019 Tax Administration Law and its guiding documents on tax declaration and payment clearly stipulate the obligations to declare, pay, and store tax records. Compliance with these regulations helps businesses avoid tax arrears, delayed tax refunds, or administrative penalties during tax settlement. 👉 Note: Only qualified and licensed/competent accounting service providers are permitted to prepare and verify accounting records as agreed upon — businesses should check the provider’s capabilities and licenses when choosing a service provider.

Summary table (for reference):

Document	Content	Impact on businesses
Accounting Law 2015	Regulations on opening, recording, and storing accounting books and documents.	Businesses must prepare documentation and maintain accounting records to meet audit requirements and prepare financial reports.
TT200 / TT133	Guidelines for accounting procedures based on business models (sample ledgers, accounting methods)	Helping businesses choose appropriate accounting templates and methods, avoiding errors when preparing financial statements.
Tax Administration Law 2019	Regulations on filing, submitting, and archiving tax records.	Direct impact during tax settlement; businesses need to prepare documents and records to reduce the risk of being subject to back taxes.

Suggestions for businesses: Check the above regulations before signing a service contract, request the provider to provide information on their capabilities, licenses (if any), and record-keeping procedures to ensure compliance with the law and information security.

3. The role of accounting records

Accounting records are tools for recording and storing all economic and financial transactions of a business: revenue, expenses, accounts payable, inventory, cash, bank deposits, fixed assets, etc. This information forms the basis for management to monitor the financial situation, evaluate performance, and make timely management decisions.
Accounting records are the direct basis for preparing financial statements (balance sheet, income statement, cash flow statement) and tax returns. Accurate and complete accounting ensures that reports truthfully reflect the company’s situation and reduces risks when submitting reports to regulatory authorities.
With clear accounting records, management can track cash flow and profits by department, project, or business unit—for example, a trading company can see the cost of sales by distribution channel to adjust prices or cut inefficient costs.
Furthermore, accounting records are mandatory documents when tax authorities, auditors, or partners conduct inspections; standardized accounting records help businesses reduce the risk of violating legal regulations and protect their rights when providing explanations.

This means that investing in accurate bookkeeping is not just about “getting it right,” but also a management tool that helps businesses understand their financial situation, reduce costs, and be prepared for financial reporting or audits. See the “Specific Tasks” section for the steps we take to ensure transparent and useful bookkeeping for management.

4. Specific tasks in bookkeeping services in Hai Phong City

Collecting and classifying accounting documents: receiving sales invoices, purchase invoices, receipts, contracts, and bank documents — categorized by month/quarter for convenient data entry. We support both hard copy and scanned/online document submissions depending on the service package.
Verify the validity of invoices and supporting documents: review the form, tax code, date, and signature; identify invalid invoices and guide businesses on how to handle them (request the supplier to reissue or prepare an explanation report) — this step helps reduce the risk of tax arrears.
Data entry and accounting are performed using accounting software according to applicable regulations (Circular 133/Circular 200): entering vouchers, allocating expenses, calculating depreciation of fixed assets, and allocating work-in-progress project costs. We support MISA, Fast, Bravo, and other popular software upon request.
Maintain detailed and summary ledgers: keep cash ledger, bank ledger, accounts receivable/payable ledger, and inventory ledger according to prescribed templates; generate monthly/quarterly summary reports for the business to monitor in a timely manner.
Data reconciliation: checking for discrepancies between accounting records, reports, bank statements, and accounts payable/receivable with customers/suppliers; handling differences and retaining reconciliation records as evidence for explanation to tax authorities when needed.
Prepare data for financial reporting and tax filing: prepare annual financial statements, corporate income tax returns, and VAT reports periodically; assist in submitting reports and preparing documents when required for inspection/audit.

Real-world example (mini-case):

A trading company in Ho Chi Minh City experienced a situation where customer accounts receivable were not regularly reconciled, leading to a non-performing loan ratio of approximately 12% and impacting cash flow. After hiring our comprehensive accounting services, the company received a detailed accounts receivable statement, a monthly reconciliation schedule, and a tracking process—resulting in a significant reduction in non-performing loans within 6 months and improved cash flow (the degree of improvement may vary depending on the industry).

Checklist of things businesses need to prepare when using the service:

Invoices and purchase/sales documents for the month/quarter (original or clear scanned files).
Payroll, employment contract, payroll appendix (if a payroll is available).
Current records (if any), sales contracts, property lease agreements.
Bank statements, receipts/payments, inventory lists, and other relevant documents are required for verification.

Additional suggestion: We provide downloadable checklist templates (PDF) and instructions for submitting documents online to save you time. With our comprehensive accounting service, PMH will advise you on the most suitable service package and provide sample financial reports for your reference before signing the contract.

5. Service delivery process

Receiving documents from businesses : We receive hard copies or scanned files of documents via our online system. Upon receipt, PMH creates a document entry form, recording customer information, service package scope, and specific requirements. Initial response time: within 24 working hours. (Input: documents/scans; Output: entry form, receipt schedule).
Classification – Verification – Standardization : PMH classifies documents by type (VAT invoices, receipts/payment vouchers, contracts), checks their validity (tax identification number, date, signature), and standardizes the information before data entry. The goal is to reduce accounting errors and ensure accounting records comply with accounting/tax regulations.
Data entry and accounting are performed using appropriate accounting software (MISA, Fast, Bravo, or enterprise-specific software): entering documents, allocating expenses, calculating depreciation of fixed assets, and performing adjusting entries according to Circular 133/Circular 200. Processing time depends on the volume of documents and the service package signed.
Maintain detailed and summary ledgers as required: cash ledger, bank ledger, accounts receivable ledger, inventory ledger, etc. These ledgers are updated in the software, and periodic summary reports (monthly/quarterly) are generated for the business to monitor and use as a basis for submitting reports.
Reconciling data with banks, tax authorities, customers, and suppliers: PMH checks for consistency between bank statements and ledgers, reconciles accounts payable according to contracts, and handles discrepancies. The reconciliation results are recorded as supporting documents attached to the report for explanation purposes when needed.
Handing over accounting reports to businesses: delivering consolidated reports on a monthly/quarterly/annual basis, along with data files (Excel or exported from software), instructions on archiving original records, and recommendations for managing costs and cash flow. The handover time and method of report submission (online/in person) will be agreed upon in the service contract.

6. Benefits of using bookkeeping services in Hai Phong City

Compliance with the law — properly maintained accounting records — helps businesses reduce the risk of penalties during tax audits and ensures that reporting procedures are followed as required.
Standard and transparent accounting records — implemented according to appropriate accounting regulations (Circular 133/Circular 200), helping reports accurately reflect the financial situation and facilitating comparison during settlement or auditing.
Cost savings — compared to the costs of maintaining an in-house accounting team (salaries, social insurance, training), using a full-service accounting service helps businesses optimize their budget and shift fixed costs into flexible service costs.
Quality management metrics —standardized reports and clear data—help management track cash flow, accounts receivable, and analyze costs by department or project to make smart business decisions.
Peace of mind when settling taxes — neat accounting records, complete documentation, support services for explanations when requested by tax authorities, reducing the risk of back taxes or penalties.

Quick comparison: Outsourcing vs. In-house accounting

Criteria	Full-service accounting	Internal Accountant (full-time)
Expense	Usually lower than the total cost of salary + social insurance + training.	High fixed costs, dependent on wages.
Compliance risk	Reduction through expertise and standardized procedures.	Dependent on individual ability, prone to errors.
Flexibility	Easily adjustable to workload	It’s difficult to change quickly when volume fluctuates.
Support for inspection/auditing	Professional support is provided when needed (as per contract).	It needs to be arranged internally, which may lack in-depth expertise.

Suggested package options: If your business needs cost optimization and flexibility based on document volume, choose a comprehensive accounting service package; if you require in-depth financial management and tight internal control for each department, consider internal staff combined with specialized consulting services. PMH is ready to provide free consultation to help you choose the most suitable solution.

Note when using the service: Businesses need to cooperate closely with the service provider: provide original documents, records, or clear scanned files as required, and adhere to the delivery and storage schedule. This helps PMH complete its accounting records promptly and accurately, ensuring compliance with accounting and tax regulations.

7. Risks and penalties if a business does not keep accounting records.

Failure to comply with accounting, reporting, and record-keeping regulations can lead to numerous legal and financial risks. Below is a summary of common consequences (for reference):

Administrative penalties : According to several current decrees, violations such as failure to maintain proper accounting records, incomplete record-keeping, or incorrect record-keeping practices may result in administrative penalties (the amount may vary depending on the time and specific document). Businesses should check the original document to determine the exact penalty amount under each Article/Clause.
Tax arrears and delayed refunds : Errors in accounting records can lead to tax arrears, late payment penalties, or delayed tax refunds, directly impacting a business’s cash flow.
Reputation and legal impact : Being inspected, having taxes collected, or being fined can damage your reputation with partners, prolong the explanation time, and open up other legal risks.

Note: The penalties and sanctions cited are for reference only, based on several Decrees (e.g., administrative penalty documents in the fields of accounting and taxation). Businesses should compare these with current legal documents and updated regulations (e.g., current Decrees/Circulars) to determine the exact penalty levels and legal basis.

What to do when being inspected/audited?

Urgently gather original documents, bank statements, and related supporting documents; prepare an explanatory report as required by the inspectors.
Contact your accounting service provider immediately (if you are currently using one) for professional assistance; if you do not have one, PMH can assist with reviewing, preparing documents, and accompanying you throughout the audit process (within the scope of support as per the contract).
If necessary, seek in-depth legal advice to handle complex legal and tax-related issues.

Practical example

A small business that failed to keep complete records of its purchases was fined and reimbursed by the tax authorities, resulting in significant financial losses and lengthy explanations. This case illustrates how maintaining complete records from the outset and using reputable services can help avoid similar problems.

If your company requires PMH to quickly review its accounting records, identify risks, and provide proposed solutions, please contact us for assistance (PMH provides review and explanation services under contract; the scope and cost of support will be specifically agreed upon).

8. The role of internal accounting in client businesses.

Even when a business uses a full-service accounting firm, the role of in-house accounting personnel remains crucial — they act as a bridge, ensuring complete and timely information and facilitating effective collaboration with the service provider. Below are the key responsibilities that in-house accountants should undertake:

Provide timely documentation, invoices, and contracts to the service provider: collect, scan, or prepare original documents according to the agreed-upon checklist.
Coordinate cash management, accounts receivable reconciliation, and inventory checks: perform preliminary reconciliation and report discrepancies for detailed processing by the service provider.
Keep original records at your business, ready to present them when requested by tax authorities or auditors — and cooperate in providing copies or scanned files to the service provider.

👉 To achieve optimal results, businesses (companies, individuals managing finances) should clearly define responsibilities: internal accountants are responsible for collecting, storing, and conducting preliminary reconciliation; accounting services handle in-depth data entry, bookkeeping, and reporting. PMH has SLA templates and document delivery procedures to support coordinated implementation between the two parties.

9. Service price list (for reference)

Below is a reference price list to help businesses estimate the cost of using a comprehensive bookkeeping service package. The actual price depends on the number of documents, the complexity of transactions (fixed assets, import/export, payroll, etc.), requirements for preparing financial statements according to Circular 133/Circular 200, and the level of support required during inspections/audits. Contact us to receive an accurate quote based on your company’s profile — PMH will survey and respond within 24 hours.

Service package	Document number	Job description	Reference price (VND/month)	Note
Small package	under 50	Receiving and classifying documents, basic data entry, monthly summary reports (suitable for micro/SME companies without complex fixed assets)	2,000,000 – 4,000,000	Suitable for startups, retail stores, and small businesses.
Medium pack	50 – 150	Data entry, accounts receivable reconciliation, periodic tax reporting, and support in preparing basic financial statements.	4,000,000 – 9,000,000	Suitable for medium-sized commercial/service businesses.
Large package (all-inclusive)	over 150	Maintain complete accounting records, prepare financial statements, finalize audit documentation, and assist with tax inspections/audits.	10,000,000 – 25,000,000+	Suitable for companies with diverse operations, large fixed assets, and a large workforce — pricing based on documentation.

Note on pricing: The prices above are for reference only. When providing a formal quote, PMH will consider: the number of VAT invoices, the number of payment vouchers, whether there is a payroll, whether there are fixed assets/project cost allocations, whether financial statements are required according to Circular 133 or Circular 200, and the level of support required during tax audits. We offer comprehensive accounting services or flexible packages to suit your needs.

Offers & Terms: Contact us for a free quote within 24 hours; discounts may be available for long-term contracts. Common terms include: service contract, document delivery conditions, payment terms, and non-disclosure agreements (NDAs).

10. Service Commitment

Maintain proper accounting records in accordance with legal regulations and applicable procedures (Circular 133/Circular 200).
Our team of professional accountants has experience working for numerous companies and possesses a thorough understanding of tax regulations and requirements.
Accurate, transparent, and secure data: implementing security procedures, regular backups, and signing non-disclosure agreements (NDAs) as required.
Supporting businesses during tax audits/inspections: preparing documents, explaining data, and accompanying them as agreed in the contract.

Want a detailed quote (full-service accounting package or customized services)? Please provide the following information: number of documents/month, type of transaction (fixed assets, import/export, payroll), and reporting requirements — PMH will review your documents and send you a quote within 24 hours.

If your company requires a detailed price list based on your specific documentation (number of documents/month, type of transaction, software used), please provide your contact information so PMH can conduct a survey and send you a quote within 24 business hours.

11. Conclusion & CTA

In summary, bookkeeping services offer three practical benefits to businesses:

Comply with the law and reduce the risk of tax audits.
Cost savings compared to maintaining an in-house accounting team;
Providing transparent data for accurate financial management and reporting helps management make quick decisions.

With professional service and experience serving numerous businesses in Ho Chi Minh City, PMH is committed to providing suitable service packages, ensuring data security, and offering support and explanations when needed.

👉 Want to get started right away? Get a free 30-minute consultation and a quote within 24 hours — quickly provide your case details (document number/month, transaction type, reporting requirements) via phone, email, or the website form so PMH can survey and assist you immediately.

12. FAQ – Frequently Asked Questions

12.1. Are small businesses required to keep accounting records?

Yes. According to current regulations (Accounting Law and guiding circulars), all businesses are obligated to open and maintain accounting records. When using the service, businesses still need to retain original records as required and cooperate with the provider to ensure that bookkeeping, reporting, and financial statement preparation are carried out completely.

12.2. What are the penalties for not keeping accounting records?

Failure to maintain proper accounting records or maintaining them incorrectly can lead to administrative penalties, tax arrears, delayed tax refunds, and reputational damage. The specific penalties and measures vary according to current legal regulations—businesses should refer to the relevant Article/Clause to determine the exact penalty. If desired, PMH can review your current accounting records and assess the legal/practical risks for you.

12.3. Does the bookkeeping service include the preparation of financial statements?

Typically, yes. Accounting records are the basis for preparing financial statements; many comprehensive accounting service packages include annual financial statement preparation and assistance with preparing audit documentation as required. When requesting a quote, specify that you need to include financial statement preparation so that PMH can advise on the most suitable package.

12.4. What criteria are used to calculate the service fee for bookkeeping?

Fees are typically based on the number of documents per month, the complexity of the transaction (involving fixed assets, numerous allowances, inventory, etc.), the requirement to prepare financial statements according to Circular 133/Circular 200, and the level of support required during tax audits. See the price list above for reference or provide sample documents to receive a detailed quote.

12.5. Is in-house accounting necessary when a company has already outsourced bookkeeping services?

Yes. Internal accountants still need to coordinate in providing documents, storing original records, and performing administrative tasks as agreed upon (preliminary reconciliation, inventory, document delivery and receipt). This cooperation helps the comprehensive accounting service run smoothly and ensures timely and accurate bookkeeping.

12.6. Is it possible to handle document delivery and bookkeeping entirely online?

Many providers now offer scanned file delivery, online accounting software, and remote work. However, businesses should still retain original documents for presentation when requested by the tax authorities. PMH supports both online and manual document management under agreement.

7. I am a startup/newly established business, which package can I start with?

New startups can begin with a smaller package to save costs, then upgrade as the volume of documents increases. PMH will advise on the most suitable package to help businesses optimize costs and comply with accounting and tax regulations, avoiding potential problems.

12.8. Does the service support tax refunds or handling of tax arrears?

Many suppliers (including PMH) offer support in explaining matters during tax audits, preparing tax refund applications, or assisting with tax collection as agreed upon in the contract. When receiving a quote, clarify the scope of support for explanations/tax refunds to avoid misunderstandings during audits.

PMH – Accounting & Consulting Services Department