Business registration change service
Do you need to update your company name, address, industry or members? Our business registration change service provides a complete package of support — legal advice, document preparation, submission and quick delivery of results to help your business operate smoothly and avoid the risk of being penalized.
General introduction
The Business Registration Certificate (BCR) is the “ID card” of the enterprise – a legal document proving the existence and basic information of the company in the state management system.
During the course of operation, many company information may change such as: head office address, charter capital, business lines, members/shareholders or representatives. These changes need to be updated promptly to ensure legal procedures and proper business operations.
PMH provides a complete business registration change service for businesses, especially suitable for companies and small and medium-sized enterprises. When using the service, you will receive detailed advice, complete documents, submit and receive results — helping to save time, reduce the risk of administrative fines and ensure all procedures are in accordance with the law.
Types of information that change frequently
- Address
- Capital
- Industry
- Members/Shareholders
- Representative
When does a business need to change its business registration?
Change of business name
When the old name is no longer suitable for the brand strategy, or due to market recognition, the business must change the name on the Business Registration Certificate; if not updated, all transactions and contracts may face legal risks and confusion.
Changing the head office address
Moving an office within the same district is usually simpler; but changing the address to another district may result in procedures with the tax authorities and require updating on the National Business Registration Portal.
Change of legal representative
When the representative changes (due to resignation, authorization or new appointment), the enterprise needs to update the information, along with the minutes/decision and certification documents to avoid disputes and handle illegal transactions.
Change of charter capital
Increasing or decreasing charter capital affects the capital contribution ratio, member structure, legal responsibility and may be related to the industry with statutory capital; timely updates are needed to ensure valid legal documents.
Change of members/shareholders contributing capital
When someone adds or withdraws capital, the enterprise needs to adjust member information, update meeting minutes, transfer contracts and notify the registration authority to avoid future disputes of interests.
Change of business lines
If the business adds or removes a line of business, especially a conditional line of business , you need to check whether you need to apply for a sub-license or ensure legal capital before publicizing the new activity.
Add branches, representative offices, business locations
Expanding the business network requires registering additional branches or locations; this helps businesses conduct valid transactions in the new locality and declare taxes accurately.
This is a very important section for customers to clearly see their situation.
Which case do you fall into? Contact us to receive a suitable profile checklist and free consultation.
Business registration change dossier
Depending on the content you need to change, the application package will be different. Below is a list of common documents and a short guide to help you prepare quickly, submit easily and avoid having to supplement multiple times.
Notice of change in business registration content
This is the main document to notify the content that will be changed (name, address, capital, business lines...). Use the form according to the instructions on the National Business Registration Information Portal; clearly state the old content and the proposed change.
Decisions and meeting minutes
(for LLCs with 2 or more members, joint stock companies): Minutes of the meeting of the Board of Members / General Meeting of Shareholders or Decision of the company owner. Note to clearly state the voting ratio, approved content and signatures, full names of participants. The minutes and decisions must clearly show the person responsible for signing.
Valid copies of legal documents
of relevant individuals/organizations: ID card/Citizen ID card/Passport of Vietnamese/corresponding documents of foreigners; registration documents of the organization (if the capital contributor is a legal entity). Copies must be certified or notarized according to regulations (check specific requirements on each Department of Planning and Investment).
Authorization letter for PMH to carry out the procedure
If you authorize a representative service unit to submit the application, a valid authorization letter (with the signature of the legal representative or authorized person) is required along with a copy of the authorized person's identification document.
List of documents according to each change content (sample)
Content changes | Required documents | Note |
Change name | Notice of change; Decision/minutes; Copy of legal documents | The new name must comply with business naming regulations. |
Change of address | Notice of change; Decision/minutes (if any); Documents proving new address (lease contract, owner consent) | Changing address to another district/county may require additional procedures with the tax authorities. |
Change of capital | Notice; Decision/minutes on capital increase/decrease; Documents proving capital (if necessary) | If related to statutory capital or conditional industries, additional documents are required. |
Change of members/shareholders | Notice; Assignment contract/minutes; Copy of personal documents | For joint stock companies, it is necessary to update the list of shareholders. |
Change of representative | Notice; Appointment decision; Copy of new person’s ID card/CCCD | Consider updating your digital signature if needed |
Some standard notes when preparing documents
- Standardize your legal name and contact information exactly as it appears on your current identification documents and business registration certificate.
- If submitting a copy, ensure it is notarized/certified as required; some documents still require the original for comparison.
- For applications submitted by an organization (other company/representative), a valid power of attorney is required.
- Check the digital signature requirement when submitting applications online on the National Portal.
Documents to prepare for a specific case, send us the information
PMH will send a detailed checklist and forms for each procedure , helping you submit your application for approval once, saving time and effort.
If you are considering changing your business information
Procedure for changing business registration at PMH
Detailed consultation on the content of the change and preparation of documents
Details: After you contact, PMH specialist will discuss to determine the exact content of the change (e.g. name change, address change, capital increase/decrease, member/shareholder change, business line addition). Consulting includes: checking applicable legal regulations, determining necessary documents, estimating time and expected cost. Consulting time is usually 30-60 minutes; you will receive a specific document checklist via email.
Prepare all necessary documents
Details: PMH drafts the notification form for change of registration content , minutes/decisions, transfer contracts (if any) and supporting documents. For industries with conditions or changes in legal capital, we check and prepare the accompanying documents for sub-licenses. You only need to sign/confirm; PMH is responsible for standardizing the form according to current regulations.
Submit application at the Business Registration Office - Department of Planning and Investment.
Details: Depending on the content and requirements of the local Department of Planning and Investment, the application can be submitted directly or online via the National Business Registration Portal . PMH will choose the optimal option, upload the application, sign when necessary and submit on your behalf. If submitting directly, PMH will represent you to bring the application, compare the original (if necessary) and receive the application receipt.
Monitor and supplement (if required)
Details: After submission, PMH monitors the processing status on the system and contacts the registration authority if there are any additional requests. If the Department requests to edit the application or add documents, we will notify you immediately and make the addition in the shortest time to avoid prolonging the processing time.
Receive the changed business registration certificate
Details: When the Department of Planning and Investment approves, PMH receives the Business Registration Certificate (paper copy or notification issued on the system) and transfers it to you. At the same time, we will guide you through the steps after receiving the Certificate such as: updating the seal, digital signature, adjusting the contract, and storing internal records.
Publish business information on the National Information Portal
Details: According to regulations, after changing the registration, the enterprise must publish the changed content on the National Business Registration Information Portal . PMH will publish on your behalf or guide you on how to post the information, ensuring the content is accurate and avoiding errors that may lead to administrative fines.
Compare online application and direct application
Criteria | Submit online | Submit directly |
Convenient | Can be submitted anytime, digital signature required | Must go to the Department, convenient if you have the original |
Processing time | Equivalent but fast if the profile is correct | Sometimes it is necessary to compare the original |
Document requirements | Scan/digital signature, original may be required | Compare original on the spot |
Technical notes in the process
- If there are any changes to the conditional business line, PMH will check right from the consultation step to prepare the sub-licenses (e.g. food safety license, practice license) before submitting the business registration application.
- With a change of representative, it is important to update the digital signature and bank accounts if the old representative manages these accounts.
- In case of changing address to another district, PMH will simultaneously guide the procedures with the tax authority to avoid errors in tax declaration.
If you want to use PMH's change service
we are ready to work immediately: schedule a free consultation, survey the documents and start drafting. Contact us for a quote and detailed implementation plan.
Service implementation time
- Prepare documents: Normally 1-2 working days if you provide all documents according to the checklist. PMH will support checking immediately upon receiving the documents to avoid omissions.
- Appraisal and issuance of new Business Registration Certificate: Processing time at the Department of Planning and Investment is usually 3 - 5 working days with clear documents.
- Estimated total time: 4 – 7 working days under normal conditions
When can the deadline be extended?
- Missing documents or incorrect forms — the agency requests additional information, processing time increases depending on the time you spend preparing the documents.
- Changing to a business line that is on the list of conditional businesses or requires a sub-license — the sub-license must be completed first or in parallel, leading to a prolonged procedure.
- Changing address to another district/county — may require procedures with tax authorities or processing steps at multiple agencies, increasing the total time limit.
Case study
A limited liability company in Hanoi changes its address within the same district: PMH supports the preparation of documents and online submission, receiving the change certificate after 5 working days. Meanwhile, a business moving to another district, changing its representative and adding a conditional business line may take 2-3 weeks due to the need to apply for a sub-license and complete procedures with the tax authority.
SLA expectations and priority options
PMH commits to respond within 24 working hours after receiving complete documents. If you need faster completion, you can choose the priority service package (which may incur additional costs ) to shorten internal processing time and urge state agencies.
After receiving the new Certificate, PMH will guide the next steps (updating seal, digital signature, adjusting contract) so that the business can soon stabilize its operations.
Service fee for changing business registration
When making a change of registration, the total cost usually consists of two main parts: the state fee according to the schedule prescribed by the competent authority and the service fee provided by PMH. The service fee will vary depending on the profile and the complexity of the change.
- Cost structure: State fee + PMH service fee (preparing documents, submitting documents, working as representative, publishing information).
- Depending on the content of the change: For example, changing the name or address within the same district will be cheaper than changing the address to another district/county; changing capital, changing shareholders or conditional business lines often requires more legal work, so the service fee is higher.
- Commitment to transparency: PMH provides clear service costs, detailed quotes before signing the contract and commits to not incur any additional costs outside the contract unless there is a new request from the customer or government agency.
Cost reference table (sample)
Content changes | State fees | PMH Fee | Total |
Change of address (within the same district) | 200,000 VND | 1,000,000 – 1,500,000 VND | 1,200,000 – 1,700,000 VND |
Change of address (to another district) | 300,000 VND | 1,500,000 – 2,500,000 VND | 1,800,000 – 2,800,000 VND |
Change in charter capital | 200,000 – 300,000 VND | 1,500,000 – 3,000,000 VND | 1,700,000 – 3,300,000 VND |
Change of members/shareholders | 200,000 VND | 1,800,000 – 3,500,000 VND | 2,000,000 – 3,700,000 VND |
Change of profession (with conditions) | 200,000 VND + permit fee | 2,500,000 – 6,000,000 VND | Depending on the sub-license |
Note:
The figures in the table are for reference only and are intended to help businesses estimate costs. State fees may change according to regulations at the time of application; some cases require additional fees (e.g., notary services, certification, professional license fees).
Chính sách thanh toán và hoàn tiền
- Payment: PMH supports flexible payment according to the contract (deposit before starting, pay the remaining amount upon delivery of results).
- Refund / commitment: If the application is rejected due to PMH's drafting errors (not due to the agency's request for changes or lack of documents due to the customer), PMH commits to correct the errors free of charge or refund a portion as agreed in the contract.
The actual needs of businesses are very diverse
for an accurate quote , send us your profile information now or schedule a consultation. PMH is ready to provide you with a detailed quote and explain each cost clearly .
Important notes when changing business registration
- Changes in information must be updated within 10 days from the date of occurrence as prescribed by the law on enterprises. Delays may lead to risks in transactions, contracts and cause difficulties in other procedures.
- If not done on time → administrative penalty according to Decree 122/2021/ND-CP (on administrative penalty for violations in the field of business registration). The specific penalty depends on the violation (e.g., failure to register changes, incorrect registration), so it is necessary to check the detailed regulations before deciding.
- Some changes related to conditional industries, statutory capital, and sub-licenses require careful preparation and often take time due to the need to apply for additional specialized licenses (for example: food safety, practice certificates, environmental licenses, etc.).
Legal Quotes & Short Instructions
- According to the Law on Enterprises and guiding Decrees (for example, Decree 01/2021/ND-CP and Decree 122/2021/ND-CP), enterprises are responsible for registering changes in information when there is a change event.
- To know the specific penalty applicable to your case, you need to directly look up the text of Decree 122/2021/ND-CP or contact a specialized legal consultant.
After the change — what businesses need to do now
- Publish the changed content on the National Business Registration Portal (required).
- Update invoices, digital signatures, bank information, contracts with partners if name/address/representative changes.
- Notify or carry out procedures with the tax authority if there is a change in tax management address (especially when moving to another district).
When do I need a child license?
If you add or change a business line that is in the list of conditional business lines (for example, food business, pharmaceuticals, security services, construction with certificate requirements), you need to check right from the consultation step to prepare the application for a sub-license in parallel with the application for registration change. Late preparation will prolong the procedure and incur costs.
Suggestion:
Before making any changes, send detailed information (content to be changed, new address, list of relevant members/shareholders) to the consulting team to assess legal risks and receive appropriate procedural checklist.
Service commitment at PMH
Detailed and legal advice
PMH commits to providing clear legal advice, fully explaining the regulations applicable to your case (name, address, capital, industry, members, etc.). Advice includes assessing legal risks and proposing optimal solutions for the business.
Accurate documents — submit for review once (if conditions permit)
We draft and carefully check documents before submitting to minimize additional requests from state agencies. In case of rejection due to drafting errors by PMH, we have a policy of free document correction or partial refund according to the contract agreement.
Representing clients in working with state agencies
PMH represents submitting documents, monitoring processing and working directly with the Business Registration Office - Department of Planning and Investment, tax authorities when necessary. To have PMH represent you, you sign a power of attorney (form according to regulations) and transfer copies of necessary documents; the representation procedure is carried out quickly and safely.
Delivering results quickly and on time
We commit to daily progress notification (or as agreed) and delivering certificates and legal documents upon completion. PMH also guides the steps after receiving results (updating seals, digital signatures, adjusting contracts) so that businesses can soon operate stably.
Detailed Service Commitment & SLA
- Initial response: within 24 working hours upon receipt of complete request and documents.
- Document preparation: internal time commitment according to service package; document submission time will be clearly stated in the contract.
- Refund/file correction: PMH has a policy of supporting free file correction if the error is from PMH's side; refund conditions are specifically stated in the service contract.
Frequently Asked Questions (FAQ)
If a business moves its headquarters to another district, it usually has to notify the tax authorities to change its tax management area. This may require updating tax records, adjusting invoice forms and tax accounts. PMH will assist you in checking your current tax code, guiding you through the notification process and contacting the tax authorities when necessary to avoid errors in declaration.
Yes. Businesses usually submit a set of documents to change multiple contents at the same time (e.g. name + address + capital). However, some contents (such as conditional business lines or changes affecting legal capital) may require additional documents or be processed separately. PMH will advise on the option of submitting a complete set of documents or separating the documents to optimize time and costs, and help you submit the documents correctly to avoid being asked to supplement multiple times.
It is not mandatory to change the digital signature when changing the representative, but it is usually advisable to update it to reflect the new representative when that person will be signing transactions or filing taxes. If the old representative holds the business digital signature, you should consider transferring or re-issuing the digital signature to the new representative to facilitate electronic filing and transactions.
After the Department of Planning and Investment issues a certificate of business registration change, the business must announce the change on the National Business Registration Information Portal as prescribed. The announcement helps partners, management agencies and the public know the official change; PMH supports the announcement or guides you to make the announcement correctly.
Additional helpful FAQs
Yes. You only need to sign a valid power of attorney to the service provider (such as PMH). The unit will submit the application, monitor and receive the results on your behalf; you still retain the final decision-making power through the authorization documents and meeting minutes.
In addition to government fees and service fees, there may be notary/certification fees, sub-license fees, local administrative fees or costs for relocation, seal correction, and re-issuance of invoices. PMH will list the possible charges in the quotation.
A name change will definitely require a new seal; a change of address usually does not require a new seal, but you should check the contents of the seal and update if necessary to avoid conflicts in records.
Often due to missing/incorrect documents, additional requests from agencies, industries with conditions requiring sub-licenses, or when having to coordinate with multiple agencies (e.g. tax, environment). Preparing documents carefully and using professional change services helps reduce the risk of prolongation.
If you don’t see the question you’re looking for
send us a direct question or schedule a consultation. PMH is ready to answer in detail and send you a checklist of documents that are suitable for your business.
If you are still wondering or want to know the specific cost for your case
Contact support:
- Phone: 0971112118
- Email: Phumyhungconsulting@gmail.com
- Working hours: Monday–Friday (8:30–17:30).
- Response time committed within 24 working hours.